Name Correction in Physical Shares

What is Name Change in a Share Certificate?

If a shareholder legally changes their name due to marriage, divorce, spelling errors, or other reasons, they must update their share certificate and demat records. This process is called Name Change in Share Certificate and must be done through the company’s Registrar & Transfer Agent (RTA).

📌 Why is Name Change Important?
✔ Ensures that shares are legally recognized in the updated name
✔ Required for selling, transferring, or dematerializing shares
✔ Prevents legal disputes & delays in corporate benefits
✔ Ensures the name matches with PAN, Aadhaar & bank records

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🔹 SEBI & RTA Rules for Name Change in Share Certificate

✔ As per SEBI guidelines, all name changes in physical & demat shares must be officially recorded.
✔ The shareholder must submit a request along with valid proof of name change.
✔ If the shares are in physical form, a new updated share certificate is issued.
✔ If the shares are in demat form, the Depository Participant (DP) updates the records.

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🔹 Common Reasons for Name Change in Share Certificate

❌ Name Change After Marriage – Women often change their surname
❌ Name Change After Divorce – Reverting to maiden name
❌ Spelling Mistakes in Share Certificate – Incorrect name in records
❌ Legal Name Change – Change of name due to personal reasons
❌ Initials vs Full Name Issue – RTA requires uniformity across documents

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🔹 Step-by-Step Process for Name Change in Share Certificate

🔹 Step 1: Gather Necessary Documents for Name Change

✔ Obtain a notarized affidavit for the name change.
✔ If applicable, get a Marriage Certificate, Divorce Decree, or Gazette Notification.

🔹 Step 2: Fill Out the Name Change Request Form

✔ The shareholder must fill & sign the Name Change Application Form.
✔ Attach all required documents for verification.

🔹 Step 3: Submit the Application to the Company’s RTA

✔ If the shares are in physical form, submit the original share certificate.
✔ If the shares are in demat form, submit the request to the Depository Participant (DP).

🔹 Step 4: RTA Verification & Approval

✔ The RTA verifies documents and updates the name in records.
✔ A new share certificate is issued (for physical shares) or an update is reflected in the demat account.

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🔹 Documents Required for Name Change in Share Certificate

✔ Original Share Certificate (For Physical Shares)
✔ PAN & Aadhaar Card with Updated Name
✔ Notarized Affidavit for Name Change
✔ Marriage Certificate (If Name Change After Marriage)
✔ Divorce Decree (If Name Change After Divorce)
✔ Government Gazette Notification (For Legal Name Change)
✔ Client Master Report (CMR) of Demat Account (If Shares are in Demat)
✔ Self-Attested Bank Passbook or Cancelled Cheque for Verification

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🔹 How We Help You?

✅ Complete Documentation Support – Avoid errors & rejections
✅ Faster Processing – Get your name updated within 15-30 days
✅ Help in Getting a Gazette Notification – If required for legal name change
✅ Correction of Spelling Errors in Share Certificate – Ensure accuracy
✅ Demat & Physical Share Name Change Assistance – Update in both formats

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