Name Deletion in Physical Shares

Why Convert Physical Shares to Demat?

If a shareholder in a joint shareholding account passes away, their name must be legally removed from the share certificate. The surviving shareholder(s) must apply for name deletion from joint shareholding to retain full ownership.

📌 Why Is Name Deletion Important?
✔ Ensures the legal transfer of shares to the surviving holder
✔ Allows the surviving holder to sell, transfer, or dematerialize the shares
✔ Prevents the shares from getting transferred to IEPF (Investor Education & Protection Fund)
✔ Required for receiving future dividends, bonuses & corporate benefits

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🔹 SEBI & RTA Rules for Name Deletion from Joint Shareholding

✔ As per SEBI guidelines, the name of a deceased joint shareholder must be removed to avoid future legal complications.
✔ The surviving shareholder must submit a Name Deletion Request Form to the company’s Registrar & Transfer Agent (RTA).
✔ If there are multiple joint holders, the shares will be transferred to the next surviving holder(s).
✔ If the shares are in physical form, they must be dematerialized into a demat account after name deletion.

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🔹 Common Issues Faced in Name Deletion Process

❌ Lost or Damaged Share Certificate – Need to apply for a duplicate first
❌ Signature Mismatch in RTA Records – Leads to verification delays
❌ Discrepancy in Death Certificate Details – Causes rejection of application
❌ Pending Dividends & Unclaimed Corporate Benefits – Must be claimed separately
❌ Physical Share Certificate Not Converted to Demat – Requires additional documentation

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🔹 Step-by-Step Process for Name Deletion from Joint Shareholding

🔹 Step 1: Obtain the Death Certificate of the Deceased Shareholder

✔ Get a notarized copy of the Death Certificate.
✔ Ensure the name, date of birth & other details match the RTA records.

🔹 Step 2: Fill Out the Name Deletion Request Form

✔ The surviving shareholder must fill out and sign the form.
✔ Provide updated bank & demat account details for future transactions.

🔹 Step 3: Submit the Application to the RTA or Company

✔ Attach Death Certificate, PAN, Aadhaar & Original Share Certificate.
✔ If the shares are in physical form, request re-issuance in the surviving shareholder’s name.

🔹 Step 4: RTA Verification & Name Deletion Approval

✔ The RTA verifies documents and removes the deceased shareholder’s name.
✔ A new share certificate or demat confirmation is issued.

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🔹 Documents Required for Name Deletion from Joint Shareholding

✔ Original Share Certificate (If in Physical Form)
✔ Notarized Death Certificate of Deceased Shareholder
✔ PAN & Aadhaar of Surviving Shareholder(s)
✔ Name Deletion Request Form (Duly Signed)
✔ Client Master Report (CMR) of Demat Account
✔ Self-Attested Bank Passbook or Cancelled Cheque for Future Transactions

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🔹 How We Help You?

✅ Legal Documentation & RTA Liaison – Avoid rejections & delays
✅ Faster Processing – Get the name deleted in 15-30 days
✅ Assistance in Obtaining a Duplicate Share Certificate – If the original is lost
✅ Help in Dematerialization of Physical Shares – Convert shares after name deletion
✅ Claim Pending Dividends & Corporate Benefits – Ensure nothing is lost

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