Issuance of Duplicate Share Certificate

What is a Duplicate Share Certificate?

If your physical share certificate is lost, stolen, or damaged, you must apply for a duplicate share certificate through the company’s Registrar & Transfer Agent (RTA).

✔ Why Is It Important?

Without a duplicate certificate, you cannot sell, transfer, or dematerialise your shares.
SEBI requires all physical shares to be converted into demat; without a valid certificate, you may lose your investments.
If not reported on time, someone else could misuse your lost share certificate.

📌 Lost or Damaged Your Share Certificate? Apply for a Duplicate Now!

🔹SEBI & Company Rules for Duplicate Share Certificate

✔ As per SEBI & Companies Act, 2013, shareholders must report lost share certificates immediately.
✔ The company verifies ownership before issuing a duplicate.
✔ Shareholders must submit an FIR copy, Affidavit, and Indemnity Bond.
✔ If shares are unclaimed for more than 7 years, they may be transferred to IEPF.

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🔹 Common Problems Faced in Duplicate Share Certificate Process

❌ Lost Share Certificate Not Reported on Time
❌ Signature Mismatch Between Old Records & New Application
❌ Company Asking for Additional Documents & Verification
❌ Delay in FIR or Newspaper Advertisement Process
❌ Incorrect Affidavit & Indemnity Bond Format

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📌 Step-by-Step Process to Convert Physical Shares into Demat

🔹 Step 1: Open a Demat Account
✔ Choose a SEBI-registered Depository Participant (DP)
✔ Submit KYC documents (PAN, Aadhaar, Address Proof)

🔹 Step 2: Fill the Dematerialisation Request Form (DRF)
✔ Get Dematerialisation Request Form (DRF) from your DP or stockbroker
✔ Mention Folio Number, Share Certificate Details, ISIN Code

🔹 Step 3: Submit the DRF & Physical Share Certificates
✔ Attach original physical share certificates
✔ Sign & submit the form to your DP

🔹 Step 4: DP Forwards Request to RTA
✔ Your Depository Participant (DP) submits the request to the company’s Registrar & Transfer Agent (RTA)

🔹 Step 5: Shares Are Converted to Demat & Credited to Your Account
✔ Processing takes 15-30 days, depending on the company
✔ Once approved, shares reflect in your demat account

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🔹 Step-by-Step Process to Get a Duplicate Share Certificate

🔹 Step 1: File an FIR & Get a Police Report
✔ Go to your local police station and file a complaint for a lost share certificate.
✔ Get a certified FIR copy mentioning the folio number, company name, and certificate details.

🔹 Step 2: Publish a Newspaper Advertisement
✔ As per SEBI rules, a public notice must be published in a leading newspaper to prevent fraud.
✔ The ad should contain:

Shareholder’s name
Company & RTA details
Lost share certificate number
Contact details for objections

🔹 Step 3: Prepare an Affidavit & Indemnity Bond
✔ Affidavit: A legal declaration confirming the share certificate is lost.
✔ Indemnity Bond: A legal guarantee that no claims will be made by any third party.
✔ Must be notarized & stamped as per state stamp duty rates.

🔹 Step 4: Submit a Request to the Company’s RTA
✔ Fill out the Duplicate Share Certificate Request Form.
✔ Attach PAN, Aadhaar, FIR copy, Affidavit, Indemnity Bond, and Newspaper Advertisement.
✔ Send the documents to the Registrar & Transfer Agent (RTA).

🔹 Step 5: RTA & Company Verification
✔ The company will cross-check ownership records.
✔ If approved, a duplicate share certificate is issued within 30-60 days.

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🔹 Documents Required for Duplicate Share Certificate

✔ FIR Copy for Lost Share Certificate
✔ Newspaper Advertisement Copy
✔ Affidavit on ₹100 Stamp Paper
✔ Indemnity Bond on ₹500 Stamp Paper
✔ Self-Attested PAN & Aadhaar Copy
✔ Duplicate Share Certificate Application Form
✔ Original Damaged Certificate (If Available)

💡 Tip: Keep multiple copies of all documents for record-keeping.

🔹 How We Help You?

✅ FIR Filing & Legal Assistance – No need to visit the police station
✅ Newspaper Publication & Drafting – We ensure correct format & publishing
✅ Affidavit & Indemnity Bond Drafting – Legal documents prepared as per RTA rules
✅ Direct Coordination with RTA – Get your duplicate share certificate faster
✅ Complete End-to-End Support – From application to approval

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